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Please click the link to download Adobe Reader. Page last updated 15 July 2019 Data File Structure All contents copyright Government of Western Australia, unless otherwise stated. This publication or any part of it may be used freely only for non-profit education purposes. Address enquiries regarding copyright to: or ACARA Level 10, 255 Pitt Street Sydney NSW 2000 Australia NATIONAL ASSESSMENT, PERFORMANCE MEASUREMENT AND REPORTING Council of Australian Governments (COAG) reform agenda Melbourne Declaration on Educational Goals for Young Australians Commonwealth State financial arrangements for performance reporting requirements Development of an improved measure of students Language background other than English (LBOTE) status for future use National Assessment Program (NAP) National reporting on the performance of individual schools Principles and protocols for reporting on schooling in Australia NATIONAL ASSESSMENTS (as of 2012) schedule of national assessments National Assessment Program Literacy and Numeracy (NAPLAN) National Assessment Program Science Literacy (NAP SL) OECD Programme for International Student Assessment (PISA) ACTION REQUIRED Data quality assurance accuracy and completeness Existing users New users Help for schools Privacy requirements. 17 Further editions of the manual were produced in 2007, 2008, 2009 and The data collection requirements introduced in 2005 arose from state, territory and Commonwealth Ministers agreement that all government and non-government schools would use common definitions of specified background variables when reporting on students outcomes. Until the review is completed, the existing technical specifications for language background will continue to be used. The technical specifications for collecting data for the first four of these variables are contained in this manual. (Geographic location is collected through a separate process.http://XN--B1AGA5ADIN6B.XN--P1AI/userfiles/craftsman-gt-6000-service-manual.xml
) Nationally comparable measurement and reporting of student outcomes are crucial to determining the extent of improvement in student outcomes, particularly for students who may be educationally disadvantaged. This underlines the importance Education Ministers attach to the link between educational equity and student attainment. All Australian governments are committed to improving student outcomes from schooling, addressing social inclusion and closing the gap on educational disadvantage. The collection, provision and publication of data on student outcomes and school performance is also essential for public accountability and to provide the evidence necessary to provide support for the continuous improvement of students, schools and education systems over time. Reporting student outcomes data, disaggregated by student background characteristics, is a standard component of national reporting and applies to all government and non-government schools. 1.2 Purpose of the manual The purpose of the manual is to provide guidance to schools and school systems for the collection of information on student background characteristics using nationally agreed, standard measures of the characteristics. This edition of the manual is to be used by schools and school systems when enrolling students for the first time in the 2013 school year onwards or when collecting information, via special data collection forms, on those students participating in national assessments. Data Standards Manual: Student Background Characteristics 5 The manual is for the use of school and school system personnel responsible for: designing enrolment forms and enrolment processes collecting information from parents designing, maintaining or modifying student information storage and retrieval systems updating student records managing or coordinating at the school level students participation in full cohort literacy and numeracy testing, and national or international sample assessments.http://alexandrapanayotou.com/web/images/static/craftsman-gt5000-riding-mower-manual.xml
The manual also provides information for test administration authorities, testing services contractors, software providers and boards of studies. Not all schools need to use the manual. In some systems, the implementation of the required student data collection arrangements is a central responsibility. Because implementation of the nationally agreed definitions of student background characteristics began in 2005, most school systems and schools will have already have in place the required data collection protocols. There are, however, a number of potential new users - that is, schools or school systems implementing the required data collection arrangements for the first time. New users are most likely to be either: new systemic or non-systemic non-government schools coming into operation schools changing their status or operation and schools providing new level(s) of schooling. Such schools may need to review and adjust their data collection tools and data processing procedures to implement in their collections the standards agreed for each data item. These users should refer to Section 4 Action required. Data Standards Manual: Student Background Characteristics 6 The nationally comparable data will better meet the needs of parents, schools and school systems, and the wider community for information on the performance of students and schools; and assist governments in identifying where resources are most needed to lift attainment. In 2008 the Council of Australian Governments (COAG), which comprises the Prime Minister, State Premiers and Territory Chief Ministers, agreed to a new reform agenda to ensure that all Australian school students acquire the knowledge and skills to participate effectively in society and employment in a globalised economy. (For further information, see In order to advance its reform agenda, COAG has produced a framework of agreed outcomes, indicative progress measures, targets and policy directions.
These include a commitment to ensuring that schooling promotes the social inclusion and reduces the educational disadvantage of children, especially Indigenous children. The availability of information which allows disaggregation of data by student background characteristics, particularly by Indigenous status and socio-economic background, is essential to measuring and reporting progress towards achieving COAG agreed outcomes. The manual is a key document for improving the quality and national comparability of data available for this purpose. 2.2 Melbourne Declaration on Educational Goals for Young Australians The Melbourne Declaration on Educational Goals for Young Australians, which was developed by State, Territory and Commonwealth Education Ministers in collaboration with the Catholic and independent school sectors, was released in December 2008, following consultation with the broader community. The Melbourne Declaration supersedes the 1999 Adelaide Declaration on National Goals for Schooling in the Twenty-First Century that provided the framework for nationally comparable reporting of students outcomes for over a decade. The Melbourne Declaration sets the direction for Australian schooling for the next ten years. A Four-Year Plan to support the Declaration, developed in parallel with work undertaken through COAG and aligned with relevant COAG activities, was endorsed by all Australian Education Ministers in March The Melbourne Declaration and the Four-Year Plan can be found on the Standing Council on School Education and Early Childhood (SCSEEC) website at (SCSEEC replaced the Ministerial Council for Education, Early Childhood Development and Youth Affairs (MCEECYDA)) 2.3 Commonwealth State financial arrangements for National Education Agreement Australian Government funding for government schools is currently being provided through the Intergovernmental Agreement (IGA) on Federal Financial Relations agreed in the COAG forum.
The IGA is accompanied by a rationalisation of the number of payments to the states and territories for specific purpose payments and the creation of associated national agreements. The National Education Agreement (NEA), which came into effect on 1 January 2009 with the latest update on 25 July 2012, contains agreed objectives, outcomes, outputs and performance indicators, and clarifies the roles and responsibilities that guide the Commonwealth and the states and territories in delivering school education services. Data Standards Manual: Student Background Characteristics 7 It also provides an improved focus on the accountability and transparency of all schools for students outcomes. In order to meet the mutually agreed outcomes within the NEA, supporting performance benchmarks will be monitored, assessed and reported publicly on an annual basis by the COAG Reform Council. The COAG Reform Council was established to monitor, assess and report on the performance of the Commonwealth and the states and territories in achieving mutually agreed outcomes and performance benchmarks. In addition to providing annual performance reports to COAG, the COAG Reform Council highlights examples of good practice and innovative reforms. The Council is independent of individual governments and reports directly to COAG. Each year, the COAG Reform Council reports publicly and to COAG on the performance of government against the objectives and outcomes of the NEA. The reports can be accessed at The Schools Assistance Act 2008 sets out the transparency and accountability requirements for nongovernment schools and school systems, including requirements relating to collecting and publishing student and school data. The accountability framework for the non-government sector is consistent with that set out in the NEA for government schools. Performance reporting framework The performance reporting framework encompasses the following elements: a.
streamlined and consistent reports on national progress, including: i. an annual national report to be published within twelve months of the end of the calendar year on the outcomes of schooling in Australia, covering the Melbourne Declaration on Educational Goals for Young Australians and the MCEECDYA Measurement Framework for National Key Performance Measures (KPM). (now known as the Measurement Framework for Schooling.) ii. the biennial COAG report on Overcoming Indigenous Disadvantage. Data Standards Manual: Student Background Characteristics 8 The annual national report specified in (a(i)) above is the National Report on Schooling in Australia published by ACARA on behalf of SCSEEC. The reporting on performance of individual schools specified in (b) above is undertaken through the My School website. The reporting requirements also include a commitment by all government and non-government school systems and schools to report, by school sector, on the number of students who are provided with additional support, specifically students with disability and students with a language background other than English (including newly arrived migrants and refugees). Measurement Framework for Schooling in Australia The Measurement Framework for Schooling in Australia 2010 was endorsed by MCEECDYA. School systems and schools will continue to meet the requirements of the framework, which sets out the basis for reporting progress towards the achievement of the Educational Goals for Young Australians, including through the provision of performance data. The core of the framework is a schedule setting out the key performance measures and an agreed collection and reporting cycle for the period (The Measurement Framework for Schooling can be accessed on the ACARA website at The Measurement Framework forms the basis for reporting on outcomes of schooling in the National Report on Schooling in Australia. 2.
5 Development of an improved measure of students Language background other than English (LBOTE) status for future use Education Ministers have agreed that, as part of its program of developmental work, the Australian Curriculum, Assessment and Reporting Authority (ACARA), working with jurisdictions and the nongovernment sector, should develop a language background other than English (LBOTE) measure that better identifies students whose language background has a measurable effect on their outcomes. With this in mind, ACARA established the English Language Proficiency Working Group in early 2012, to explore issues of consistent national reporting on the basis of levels of English language proficiency among LBOTE students, rather than simply on the basis of language background alone. However, at least until such time as that work results in reporting changes which support development of such an alternative measure, the existing LBOTE measure will remain as the default indicator of linguistic background. 2.6 National Assessment Program (NAP) The National Assessment Program (NAP), as endorsed by all Education Ministers, has both national and international components.
It includes: annual full cohort literacy and numeracy assessments in Years 3, 5, 7 and 9 (NAPLAN) triennial national sample assessments in science literacy (Year 6), information and communication technology literacy (Years 6 and 10), and civics and citizenship (Years 6 and 10) participation by samples of 15-year-old students in the Programme for International Student Assessment (PISA) conducted every three years by the Organisation for Economic Co-operation and Development (OECD) which assesses students reading, mathematical and scientific literacy Data Standards Manual: Student Background Characteristics 9 Further information on both the national and international components of the National Assessment Program can be found on the National Assessment Program website at National reporting on the performance of individual schools The new agreements governing funding for government and non-government schools include a commitment to national reporting on the performance of individual schools. The My School website contains statistical and contextual information on each school, including the characteristics of the school s student population and the school s capacity, and the numbers of its teaching staff. It also contains information on the performance of each school in the NAPLAN. School have been assigned a value using the Index of Community Socio-educational Advantage (ICSEA) for making reasonable comparisons between schools. ICSEA is a purpose-built index, which places schools on a numerical scale by reference to their relative socio-educational advantage. In addition to a set of school-level variables, ICSEA draws on student-level demographic variables.
These variables can be either parent information data, comprising occupation, school education, and non-school education data provided directly to the school as part of the enrolment process; or census collection data, as provided to the Australian Bureau of Statistics (ABS) as part of the population Census, and taking into account a range of socio-economic factors derived from ABS Census data for the households from which the school draws its students. It is important to distinguish between the use of ICSEA, as a broad measure used to determine socioeducational similarities between schools where the focus is on the school; and the two individual level measures of socio-economic background used for the monitoring and reporting of individual student outcomes parental education and parental occupation. Parental occupation group and parental educational attainment are used as two separate and distinct indicators of socio-economic background. This allows governments and school education authorities to evaluate the influence of socio-economic background on educational outcomes across and within jurisdictions, and to draw valid conclusions about the independent effects of other student background characteristics, such as Indigenous status, language background other than English or geographic location. (Section 4 emphasises the importance of improving the quality of data available on the two socio-economic background variables.) 2.8 Principles and protocols for reporting on schooling in Australia All Education Ministers have agreed to a statement of principles and protocols to guide and inform the use and publication of data generated in the process of measuring the performance of schooling in Australia.
The principles encompass such issues as protecting the privacy of individual students and teachers, including publication safeguards where the small size of a school population or of a specific student cohort may compromise individuals privacy; and protocols to ensure that information on schools contains accurate and verified data, contextual information to aid interpretation of the information, and a range of indicators to provide a fair and balanced view of performance. The document Principles and protocols for reporting on schooling in Australia can be accessed on the MCEECDYA website via Data Standards Manual: Student Background Characteristics 10 The 2012 Sample Assessment program has both national and international elements: a sample of Year 6 students from government and non-government schools in all states and territories will be selected to participate in the National Assessment Program Science Literacy (NAP SL). Science literacy at secondary school level is measured through participation in PISA.Full cohort national literacy and numeracy testing of Year 3, 5, 7 and 9 students took place in May Schools are required to have obtained student background information from parents or guardians through the enrolment process for all students in those year levels. Schools and school systems implementing the required data collection arrangements for the first time and which have not yet integrated the requirements in their enrolment process will need to undertake special collections of student background information from students parents using the question modules specified in this manual. ACARA is responsible for national management of the NAPLAN tests. Test Administration Authorities are responsible for delivery and logistical services to schools at the state or territory level. In 2012, the test administration authority for all schools (government and non-government) will be the relevant state or territory education department or assessment agency.
Handbooks setting out the detailed arrangements for Year 3, 5, 7 and 9 NAPLAN testing in 2012 was sent to each school by the relevant Test Administration Authority. Further information on the national literacy and numeracy tests, including details of contacts for each state and territory Test Administration Authority and the sector organisations for Catholic and independent schools can be found on the NAP website at Data Standards Manual: Student Background Characteristics 11 The assessment will focus on students ability to apply broad conceptual understandings of science to make sense of the world, understand natural phenomena and interpret media reports about scientific issues. It also includes asking investigable questions, conducting investigations, collecting and interpreting data and making decisions. Reports on the 2003, 2006 and 2009 assessments are available on the NAP website at Schools are required to have collected student background data, in accordance with the specifications set out in this manual, from enrolment records. Some jurisdictions may provide this information at the system or central level for their sector. Other jurisdictions will require it to be provided at the school level. ACARA is responsible for the NAP SL tests. Contractors are engaged by ACARA to conduct the Year 6 Science Literacy Sample Assessment. The report of the assessment results will document students attainment in relation to proficiency levels and standards, including the performance of specified groups of students. It will also report on student results by sex, Indigenous status, language background, socioeconomic status categories and geographic location. Those contractors contacted all schools selected to take part in the assessment in June A class of Year 6 students in each of the sample schools will be selected to participate in the assessment.
Each school selected in the sample will nominate a school contact person who will receive detailed information on procedures for the administration of the tests. The government, Catholic and independent sectors in each state and territory will appoint liaison officers to communicate with schools or school systems on the conduct of the assessments. 3.4 OECD Programme for International Student Assessment (PISA) Representative samples of 15-year-old students (in Years 9, 10 or 11) from government and nongovernment schools in all states and territories will participate in the OECD Programme for International Student Assessment (PISA). PISA assesses skills in three domains: reading literacy, mathematical literacy and science literacy. Each cycle has a major focus on one of the domains, while the two minor domains for that cycle are covered in less detail. In 2012, PISA will focus the majority of the assessment on Mathematical Literacy. While student performance in PISA is also reported for the various subgroups of students (students with language backgrounds other than English, Indigenous students, geographically remote students and students from different socio-economic backgrounds), the background data are collected from the students themselves, via a questionnaire developed using agreed international protocols to ensure quality and consistency across countries. The OECD Secretariat has overall managerial responsibility for PISA. The administration and implementation of PISA at the national level in each participating country is overseen by a national project manager.
The Australian Council for Educational Research (ACER) has been contracted as the national project manager for PISA Further information on PISA in Australia can be found on the ACER website at Data Standards Manual: Student Background Characteristics 12 Schools need to ensure that procedures for collecting student background information from parents, via enrolment forms or special data collection forms, are carefully considered and managed. Schools or school systems are responsible for reviewing and adjusting their data collection tools and data processing procedures to ensure their collections include the agreed standard question modules for each data item. Subsection 4.2 provides information for existing users of the manual. New users should refer to Subsection 4.3. Data on student background characteristics associated with educational disadvantage need to be reliable, complete and robust. These data will be used to develop the evidence basis to support the achievement of national objectives aimed at reducing that disadvantage. 4.2 Existing users NAPLAN test administration authorities and the contractor for the triennial sample assessments have raised concerns about the variable quality of student background data provided by some jurisdictions and sectors. Particular concern has been expressed about the substantial variation across jurisdictions and between sectors in the extent of incomplete data and, most notably, the high levels of missing data for the parental education and parental occupation data items. In some school systems and schools, the collection of data for the parental education and parental occupation indicators has proved difficult. One problem identified as contributing to poor response rates from parents was the designation (either directly or indirectly) of the questions on enrolment forms seeking information on student background characteristics as optional or non-mandatory.
Ministers adoption of the parental education and parental occupation indicators reflected their agreement that the use of single measures applicable to individual students was the most appropriate way to monitor and report on the effects of socio-economic background (as distinct from other factors, such as Indigenous status, language background other than English or geographic location) on student outcomes. State and territory education departments or assessment agencies, and non-government peak bodies, are urged to put in place more rigorous mechanisms to obtain the requisite student background data from schools.
School systems and schools may need to adopt a variety of techniques for maximising responses rates, such as: where data are held at the school level, test administration authorities or assessment authorities making multiple contacts with school liaison officers prior to assessments to confirm the availability of data; and, where data are held centrally and appears incomplete, central agencies seeking the outstanding data from schools state and territory test administration authorities (in the case of full cohort NAPLAN assessments) or the assessment contractor (in the case of the national sample assessments) issuing reminders to school systems and non-government peak bodies of the obligations of their constituent schools to provide the requisite data schools, in turn, following up missing data and providing advice to parents, explaining, in positive terms, the rationale for collecting data on student background characteristics, and encouraging them to provide the information conducting a concerted information campaign encompassing all stakeholders to generate improved response rates for all the student background variables and, particularly, the parental education and parental occupation data items jurisdictions and sectors identifying individual schools with high levels of incomplete or missing data and, as necessary, providing support in the form of information on data collection, entry, storage and retrieval protocols and procedures that have proved effective elsewhere Data Standards Manual: Student Background Characteristics 13 Indigenous status The accuracy of information on students Indigenous status is paramount to creating the evidence base to inform the reform directions taken as part of the Closing the Gap strategies and reporting on progress towards achievement of the COAG targets. Existing users should ensure that responses to the Indigenous status question are correctly coded for Indigenous and non-indigenous students.